On-line claims filing updates

The Department of Workforce Development issued the following press release on Nov. 3rd about on-line claims filing.

UI Online Upgrades Modernize Initial Claims Filing in Wisconsin

90% of initial claims that are started online are now completed without the need to speak to a specialist

MADISON – One year after the Department of Workforce Development (DWD) rolled out a redesigned online system to help Unemployment Insurance (UI) claimants start and complete their initial claims for unemployment benefits through the Internet, over 90% of initial claimants who start the filing process online are completing their claim without the need to speak to a specialist.

“We’re pleased with the success of our new system, as evidenced by the increase in the percentage of people who are completing online initial claims without the need to speak to a specialist,” DWD Secretary Reggie Newson said. “The investments we have made in a robust, nimble and customer-friendly online claims system will pay dividends in the form of added efficiency and convenience as federal UI financial support declines due to the state’s improving economy, and as we transition to a 21st century customer-service model that more fully uses online tools.”

The November 2014 rollout of the UI initial claims redesign featured new tools to enter accurate information, the ability to save work and finish claims later, additional flexibility to resolve eligibility questions online quickly, and other enhancements that reduce the need to talk to a specialist and are prompting claimants to file online instead of by phone.

Highlights of the positive impact that the UI online initial claim filing system has had over the past 12 months include:

  • Of those who start an initial claim online, the percentage of claimants who complete initial claims online increased from about 57 percent to 90 percent.
  • The percentage of claimants who start their initial claim online has also risen. As a result of these two improvements, the percentage of people who are using online services from start to finish without needing to speak to a claims specialist has nearly doubled.
  • 78 percent of claimants who are required to search for work file their weekly claims online, in part to enter their weekly searches in work search logs that now must be provided either online or by fax or mail before claimants can collect unemployment benefits.
  • UI estimates 57,000 initial claims that have been completed online would have required a claim specialist’s assistance before the initial claim redesign took effect in November 2014.

While DWD’s telephone-based automated filing system will remain an option for claimants who prefer to file claims by phone instead of through the Internet, DWD is responding to customer trends toward online and helping to minimize call wait times across the week by fully implementing a call scheduling system called guaranteed call priority this month for claimants who file initial claims by phone or are calling with a general question.

Mondays, Tuesdays and Wednesdays each will be assigned to one-third of claimants who file by phone, with Thursdays and Fridays open to all claimants who file by phone. Online services will be available to all claimants seven days a week. UI is proactively notifying claimants that guaranteed call priority takes effect November 9 and will help ensure call wait times are minimized throughout the week.

Secretary Newson noted that other states have implemented assigned days to reduce wait times, and Wisconsin has done so on a voluntary basis since summer 2014. “We will continue to encourage all claimants to file online, which they can do any day of the week,” he said.

Note that telephone claim services are now being limited. Mondays, Tuesdays and Wednesdays will be limited by one-third in some way (it is unclear whether one-third of the staffers are available or one-third of the claimants can call on these days). On Tuesdays and Thursdays, however, no call-in limits will be in place.

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